Akiflow Alternatives: I tested the Best 10 in 2025

10 Best Akiflow Alternatives in 2025

Akiflow is good… until it isn’t.

If you’ve tried it, you know the appeal: a sleek task and calendar manager that simplifies planning and time-blocking. But for some—especially ADHDers—it can fall short.

Its rigid structure may not offer the flexibility you need to adapt to your workflow. Managing tasks across multiple calendars and platforms can quickly feel overwhelming, creating more chaos than clarity. And the learning curve? It’s there, requiring time and patience that you might not have when you’re already feeling stretched thin.

If you’ve ever thought, "I need a tool that adapts to me, not the other way around," you’re not alone.

Akiflow excels in simplicity and focus, but it’s not the perfect fit for everyone. And that’s okay.

In this post, we’ll explore 10 alternatives - tools that might better align with your needs, whether you’re looking for ADHD-friendly features, greater customization, or a solution that keeps up with the speed of your day.

Let’s dive in!

What to look for in Akiflow Alternatives?

Not every app will work the same way for everyone, but here are some key things to consider when searching for your perfect match:

• • Task prioritization: Some tasks are urgent, others can wait. Look for an app that helps you focus on what’s important right now, not one that drowns you in a never-ending to-do list.

• • Friendly Reminders: Everyone forgets things sometimes. The right app should give you gentle nudges when needed, like a helpful friend saying, “Hey, don’t forget this—it’s time to crush it!

• • Integrated Notes & Tasks: Your ideas and tasks shouldn’t be scattered. The best apps keep your tasks and notes together, so everything you need is in one spot. No more searching for that genius thought you jotted down.

• • Everything in One Place: If you’re juggling tasks across a bunch of different apps, it’s time to simplify. Find a tool that brings everything together, cutting out the chaos.

• • Fast Support: When things go wrong, getting help shouldn’t be another problem to solve. Great apps come with fast, reliable support to keep things running smoothly.

• • Time-Saving Automation: If you’re setting up the same tasks over and over, that’s a sign the app could do more for you. A good one takes care of the repetitive stuff, freeing you up for the work that really matters.

What Are The Best Akiflow Alternatives in 2025?

The best Akiflow Alternatives are: Saner.AI, Reclaim and Motion

Top 10 Akiflow Alternatives

1. Saner.AI

Saner.AI is an AI-powered personal workspace that helps me organize my notes, tasks, and calendar - just by talking. It’s designed for people who get overwhelmed juggling docs, emails, and to-dos. Compared to other Akiflow alternatives, Saner feels more like an AI working partner than just a scheduling tool.

Key features

• Smart note capture from voice, web, email, and Google Drive
• Built-in AI assistant (Skai) that can search, summarize, and connect your ideas via natural language
• Create tasks from brain dump, emails, or notes - and get reminders automatically
• AI tags and organizes everything so you don’t have to
• Calendar sync + quick add tasks that actually show up in your schedule
• Suggest action items from your emails and set reminders automatically
• Suggests related notes as you type (really helpful for writing or research)
• OCR and voice capture with support for multiple languages

What I liked

• I love that I can just talk to the AI and it turns my brain dump into organized tasks with reminders
• It pulls context from everywhere - notes, emails, even my Google Docs
• The mind map view helps me see how ideas are connected without me needing to plan it out
• It feels built for neurodiverse users with a clean, calm interface that doesn’t distract

Cons

• Not ideal for large teams or project timelines — no Gantt charts or complex task dependencies.

Pricing

• Free
• Starter: Monthly at $8/month, Annually at $6/month (with early user discount)
• Standard: Monthly at $16/month, Annually at $12/month (with early user discount)

Who is it suitable for?

Saner.AI is particularly well-suited for:

• Intensive knowledge workers who need to manage large amounts of information efficiently from multiple sources, such as entrepreneurs, researchers, managers, and content creators
• Individuals with ADHD or those who struggle with information organization and time management
• Anyone looking to streamline their workflow without spending too much time learning a new tool

Saner.AI review

How to start using it?

1. Visit the Saner.AI website and sign up for an account
2. Explore the app's features, starting with basic note-taking and task creation.
3. Try out the integrated internet search functionality to streamline your workflow.

Stay on top of your work and life

Try Saner.AI for free

2. Todoist

If all you want is a no-fuss way to stay on top of your tasks, Todoist might be just what you’re looking for. It’s simple: jot down your tasks, sort them into projects, and get back to actually doing the work.

It recently added AI features to suggest when to do tasks and even prioritize them for you. If you’re looking for Akiflow alternatives that feel lighter and more flexible, this is a solid pick.

Key features

• Smart Schedule: AI recommends when to tackle tasks based on urgency and habits
• Natural Language Input: Add tasks like “Call Alex every Monday” and it just works
• Calendar View: Visualize your workload by day, week, or month
• Syncs Everywhere: Mobile, desktop, browser, email, even your watch

What I liked

• I love the quick-add feature
• Syncing across devices is seamless, and the calendar view makes planning easier

What I disliked

• The free plan is a bit limited — you’ll likely need Pro to really get value
• It’s not built for complex project planning (no Gantt charts or dependencies)
• AI can be hit or miss for more nuanced workflows
• You can't ask AI to reschedule, plan your day, etc
• It doesn't support document storage for email management

Pricing:

• Free
• Pr0: $5/month/user
• Business: $8/month/user

Suitable for:

• Users looking for a flexible task management tool with advanced features.

Getting Started:

• Sign up on the Todoist website or download the app from your device's app store.

Todoist reviews (source)

3. Mircosoft Todo

Microsoft To Do is a simple task manager that helps you stay organized across all your devices. It’s clean, intuitive, and surprisingly powerful—especially if you already use Outlook or Microsoft 365.

Great for anyone who just wants a reliable to-do list app without the learning curve.

Key features

• Task Lists: Create and organize multiple lists with subtasks (called “Steps”)
• My Day: A daily planner that helps you focus on what matters today
• Reminders: Set due dates, repeat schedules, and notifications
• File Attachments: Add files or images to tasks (up to 25 MB)
• Collaboration: Share lists with others for simple teamwork
• Microsoft 365 Integration: Syncs with Outlook, Teams, and Planner

What I liked

• It’s totally free - even the useful stuff like reminders, file uploads, and sharing
• “My Day” is super helpful to get a focused start without feeling overwhelmed
• Everything syncs instantly across devices, and it works great inside Microsoft apps I already use

What I disliked

• It’s not built for managing complex projects—no timelines or task dependencies
• Views and filters are pretty basic, and search isn’t always reliable
• No offline mode if you're not connected, which can be limiting
• The mobile widget disappeared in a recent update, which I really miss

Pricing

• 100% free with a Microsoft account

Suitable for:

• Anyone looking for a no-fuss task manager that works across devices—especially if you're in the Microsoft ecosystem. It’s ideal for personal tasks, small teams, or students who want to stay organized without overthinking it.

How to start:

• Just download the app or go to the website, sign in with your Microsoft account, and you’re good to go.

Microsoft todo reviews (source)

4. Reclaim

Reclaim is one of the best Akiflow alternatives I’ve tried.
It’s an AI calendar assistant that auto-blocks time for tasks, meetings, habits, and even breaks—without me having to touch my calendar 10 times a day. It works in the background and adjusts as things change.

Key features:

• Smart Time Blocking – Schedules deep work, habits, tasks, and buffers automatically
• Scheduling Links – Lets others book time with me (works even with external folks)
• Habits – Recurring routines like writing, workouts, or breaks that flex with my day
• Task Sync – Pulls in tasks from Asana, Todoist, Jira, ClickUp, and more

What I liked:

• The smart scheduling works really well - my tasks just show up in the gaps between meetings
• I love the flexible “habit” blocks, like setting time for reading or planning

What I didn’t love:

• No proper mobile app yet - works on mobile browser, but not ideal
• If you don’t use Google Calendar or Outlook, it’s not a great fit
• Not built for complex project management - no timelines or dependencies
• It’s not a chatbot, so you can’t just say “schedule writing time tomorrow”—everything runs by rules

Pricing:

• Free Lite plan
• Starter plan around $10/user/month
• Business plan around $15/user/month
• Enterprise plans start around $18/user/month

Best for:

• People and small teams who want their time protected without micromanaging every block

How to start:

• Just connect you calendar, pick a few habits, and start with Reclaim

Reclaim reviews (source)

5. Asana

Asana is a powerful work management tool that’s a solid pick if you’re looking for Akiflow alternatives. It’s built for teams who need more than just task lists - think timelines, dependencies, AI updates, and deep integrations.

Key features

• Project tracking with tasks, subtasks, and dependencies
• Multiple views: list, board, calendar, Gantt-style timeline
• Asana AI: auto-summarizes updates, creates subtasks, answers questions
• Smart Status: generates project status updates for you
• AI Rules: automate task routing, renaming, priority tagging
• 200+ integrations: Slack, Gmail, Drive, Zoom, and more

What I liked

• The new AI features are useful - it auto-summarized updates and helped break big tasks into smaller ones
• You can automate a ton of routine stuff without writing a single line of code

What I disliked

• It’s a bit much if you just need something lightweight - definitely more complex than Akiflow or Saner.AI
• Takes time to get your team onboarded
• The free plan is okay, but you’ll need a paid one to get real value (and AI features)

Pricing

• Free basic plan
• Starter at $10.99/user/month (150 AI actions/month)
• Advanced at $24.99+/user/month (1,500 AI actions)
• Enterprise plans include unlimited AI and admin controls

Suitable for

• Teams managing complex projects who want structure, automation, and visibility

How to start

• Just create an account on Asana, pick your view (list, board, etc.), and try out the AI features to see if they fit your workflow.

Asana reviews (source)

6. ClickUp

ClickUp is one of the most powerful Akiflow alternatives for team. It’s more than just a task manager - it combines tasks, time tracking, docs, chat, and even AI into one tool. I was surprised how much I could centralize without jumping between apps..

Key features

• Multiple views (List, Board, Calendar, Gantt, Timeline) for flexible project tracking
• Native time tracking on tasks
• Built-in Docs and whiteboards for collaborative notes and planning
• Real-time team chat and task comments
• AI assistant (ClickUp Brain) that can summarize, generate, and even turn notes into tasks
• Integrates with tools like Slack, Google Drive, Zoom, Notion, and more

What I liked

• The free plan is generous - unlimited users and tasks, which is rare
• It’s super customizable. You can build dashboards, automate workflows, and organize info exactly how you like
• The AI features help write and plan without breaking focus

What I disliked

• There’s a heavy learning curve. It can feel overwhelming at first
• Some parts of the UI feel cluttered, especially when setting up complex views
• If you only want a lightweight scheduling assistant, this might be overkill

Pricing

• Free forever plan available
• Unlimited plan starts at $7/user/month
• Business plan at $12/user/month
• Enterprise pricing is available on request
• AI add-on costs extra, around $7/month per user

Suitable for

• People or teams who want more than just time blocking - ClickUp is a great Akiflow alternative if you need full project management, team collaboration, and built-in AI help, all in one place.

How to start

• Just sign up for the free plan, create a workspace, and try out the views and AI features. If you like having everything in one place, it’s worth exploring deeper.

ClickUp review (source)

7. Notion

Notion is an all-in-one workspace that blends notes, tasks, calendars, and wikis. It's great if you want a flexible setup with full context behind your work. Lately, it’s added powerful features like Notion Calendar and AI, which make it worth considering if you're looking for Akiflow alternatives for team

Key features

• Calendar + tasks in one place: Connect Google Calendar and drag tasks into your schedule
• Notion Calendar: A separate calendar app with time blocking, availability links, and color coding
• Notion AI: Helps summarize notes, generate content, or answer questions inside your docs
• Templates + databases: Build custom task managers, CRMs, or planning dashboards

What I liked

• I like how everything - notes, tasks, events - is connected. I can link a calendar block to a project doc and get full context.
• Notion AI is good at summarizing pages and refining writting
• The calendar app feels clean and flexible.

What I disliked

• The calendar is a separate app, which means switching back and forth between Notion and Notion Calendar.
• Google Calendar works well, but Outlook isn’t fully supported yet.
• It doesn’t do smart task scheduling like Akiflow or Saner.AI. I still have to manually drag and drop everything.

Pricing

• Free plan with core features
• Paid plans start at $10/month for more storage, collaboration tools, and AI credits

Suitable for:

• People who want an all-in-one workspace for notes, tasks, and docs, with some scheduling features, but don’t need AI to plan their day for them.

How to start:

• Just create a Notion account, download the Notion Calendar app, and connect your calendars. Then start building out your task dashboards or use a prebuilt template.

Notion reviews (source)

8. Flowsavvy

FlowSavvy is an auto-scheduler that takes your to-do list and turns it into a real plan. It fills your calendar automatically, balances your workload, and reshuffles everything if things change.

It's the Akiflow Alternatives if you want something that just handles your schedule for you.

Key features

• Auto-scheduling: Puts tasks on your calendar before their due date, automatically
• Recurring tasks & habits: Set up daily or weekly routines like workouts or deep work
• Workload balancing: Distributes tasks evenly across your schedule
• Calendar sync: Works with Google Calendar, Outlook, and iCloud

What I liked

• I like how it keeps habits and tasks balanced, without overloading one day
• Mobile apps are solid - easy to check or adjust things on the go

What I didn’t like

• You don't have a chatbot to chat with
• You can’t fully customize the time blocks - it follows its own logic
• Saw a few bugs, but the team seems to fix things quickly

Pricing

• Free plan available
• Pro plan is $7/month or $60/year

Suitable for

• Busy people who want an Akiflow Alternative that’s lightweight, automatic, and keeps their calendar sane without extra effort.

How to start

• Just create an account, sync your calendar, add your tasks, and FlowSavvy takes it from there.

Flowsavvy review (source)

9. Motion

Motion is an AI planner that helps you manage tasks, meetings, and projects automatically. If you’re looking for Akiflow alternatives for teams, Motion is a solid option.

Key features

• AI time blocking: Schedules your tasks on your calendar automatically, even as things change
• Auto task prioritization: Uses deadlines, effort estimates, and your working hours to decide what gets done first
• Project planning: Breaks big projects into smaller tasks with timelines and dependencies
• Team workflows: Assign tasks, set timelines, and track progress in one place

What I liked

• I liked how Motion takes care of scheduling for me
• It’s also nice that I can coordinate with my team inside the same app, without needing Asana or other tools.

What I disliked

• There’s no free plan, and the price is higher than Akiflow if you’re solo.
• It takes a lot of setup - you need to add deadlines, priorities, and time estimates to get the most out of it.
• Some features are easier to use on a desktop than mobile, which isn’t ideal if you’re often on the go.
• Motion doesn't have a chat UI to ask it like "hey, remind me to do ABC"

Pricing

• Individual plan: $19/month billed annually or $29/month monthly
• Team plan: $29/month per user billed annually or $49/month monthly

Suitable for

• Teams that want a fully automated calendar and task manager.

How to start

• Just sign up, connect your calendars, enter your tasks and work hours, and let the AI take it from there.

Motion reviews (source)

10. Trello,

Trello is a visual task manager that’s become a solid Akiflow alternative, especially if you like organizing your work with boards and automation. It recently added new features like a unified task inbox and AI suggestions, making it a lot more than just a Kanban tool.

Key features

• Task Inbox: Centralizes tasks from email, Slack, Jira, and more
• Calendar & Planner: Drag-and-drop cards into your weekly schedule
• Mirror Cards: Sync one task across multiple boards
• AI Assistant: Parses tasks from messages and suggests deadlines
• Butler Automation: Automate actions like moving cards or setting due dates

What I liked

• I like how easy it is to capture tasks from anywhere - email, Slack, even voice. Everything lands in one place.
• The new Planner view lets me actually time-block tasks visually, which feels more natural than typing dates manually.
• Mirror cards are surprisingly useful. I can track the same task across different projects without updating each board.

What I disliked

• It’s still very Kanban-first. If you want Gantt charts or deep project tracking, it’s not the best fit.
• Time tracking isn’t built in - you’ll need to use third-party add-ons.
• The inbox is great for collecting tasks, but you can’t reply to messages or emails from inside Trello.
• Some features, like advanced views, are locked behind higher plans.

Pricing

• Free plan available
• Standard: $5/user/month
• Premium: $10/user/month
• Enterprise: From $17.50/user/month

Suitable for

• Individuals and small teams who like visual planning, need fast task capture, and want just enough automation and AI without getting too complex.

How to start

• Go to Trello, sign up for free, and start building boards. The Planner and Inbox features are easy to pick up from there.

Trello reviews (source)

Choosing the Right Akiflow Alternatives 💡

Feeling like your workflow in Akiflow has hit a wall? Maybe it’s not quite keeping up with your needs, or you’re struggling with limited customization options, a lack of robust integrations, or feeling boxed in by its task-focused approach. If that sounds familiar, it might be time to explore new ways of managing your productivity.

These 10 alternatives aren’t just about ditching Akiflow - they’re about finding a system that fits your unique way of working. Whether you’re looking for more flexibility, deeper integration with your favorite tools, or even a completely different philosophy for managing your time and tasks, there’s an option here for you.

Experiment, see what clicks, and find something that makes managing your life easier, not harder.

FAQ about Akiflow Alternatives

1. What is an Akiflow Alternative?

An Akiflow alternative is any productivity tool that helps you organize tasks, calendar events, and notes—without the complexity or rigidity of Akiflow’s setup. Some alternatives use AI assistants to automate your planning, while others focus on minimalism, flexibility, or ADHD-friendly design.

If you’ve tried Akiflow but found it too manual or overwhelming, you’re not alone. Tools like Saner.AI, Reclaim, and Motion offer fresh approaches built around simplicity, automation, or natural language input.

2. Why would someone switch from Akiflow?

Common reasons people look for Akiflow alternatives:

• Too many manual steps to stay organized
• Not ADHD-friendly (requires rigid tagging and structure)
• Lacks deep AI assistance or natural language features
• Doesn’t integrate notes, emails, and calendar into one flow

Tools like Saner.AI offer more adaptive, less structured ways to manage chaos, great for fast-moving professionals and creative thinkers.

3. What’s the best Akiflow alternative for ADHD?

Saner.AI is built by ADHDers, for ADHDers. It minimizes context switching and helps users:

• Talk to the AI instead of building templates
• Turn brain dumps into clear, actionable tasks
• Get automatic reminders without constant tweaking
• Focus on what matters without decision fatigue

If Akiflow feels like too much work, Saner.AI helps you feel organized without forcing structure.

4. Can I find an Akiflow alternative that uses AI?

Absolutely. Some leading AI-powered Akiflow alternatives include:

• Saner.AI – Combines AI with your notes, calendar, and Gmail to surface tasks, remind you, and summarize info
• Motion – Uses AI to auto-schedule your day based on task priority
• Reclaim – Focuses on smart calendar blocking using AI insights

Saner.AI stands out by being more conversational, context-aware, and built for people who juggle everything at once.

5. What’s the easiest Akiflow alternative to start with?

If you want to skip setup and start fast, try:

• Saner.AI – No templates or structure needed. Just talk to it like a second brain.
• ChatGPT with plugins – Useful if you’re already familiar with prompts
• Todoist with AI integrations – Lightweight, with optional automation

Saner.AI is especially helpful if your thoughts are scattered and you need a calm, central place to manage them.

6. Which Akiflow alternative is best for entrepreneurs?

Entrepreneurs need tools that reduce mental load. Saner.AI is the best for them by:

• Turning messy ideas into prioritized task lists
• Pulling up notes from old investor meetings instantly
• Syncing with email and calendar, so nothing slips
• Giving clarity with zero setup

Unlike Akiflow, you don’t have to manage your system. It manages itself.

7. Can I find a free Akiflow alternative?

Yes - here are the top free options:

• Saner.AI – Free tier includes AI task management, calendar sync, and note search
• ChatGPT (GPT) – Good for general AI help
• Notion AI (basic) – Offers AI blocks but requires manual structure

If you’re testing alternatives, Saner.AI gives you practical AI workflows without a learning curve.

8. How does Saner.AI compare to Akiflow?

Here’s a quick comparison:

9. What’s the best Akiflow alternative for teams?

For team use, look for tools that blend automation with collaboration:

• Motion – Auto-schedules tasks for teams
• Reclaim – Smart time blocking for shared calendars
• Saner.AI – Great for solo leads managing shared workstreams. AI helps prep for meetings, surface shared docs, and track follow-ups.

If your team shares a lot of notes or email threads, Saner.AI can give each person clarity, without endless Slack scrolls.

10. Any hidden gems or underrated Akiflow alternatives?

Besides the usual suspects, here are some lesser-known but loved tools:

• Saner.AI – Combines Gmail, notes, tasks, and calendar in one calm workspace.
• Zeve AI Planner – Budget-friendly with AI auto-planning features.
• Vega – A lightweight tool that connects your inbox and calendar.
• LarkSuite – Combines productivity and communication in one platform.

If you want a powerful AI assistant that feels personal and works like a second brain, Saner.AI is one of the few tools that actually delivers.

Tired of Akiflow?

Try Saner.AI for free