AI To-do list: We tested the best 10 apps

10 Best AI Todo List in 2025 (Tested)

1. Overwhelmed by To-Do Lists?

If you’ve ever stared at a packed to-do list and thought, “Where do I even start?”, you’re not alone. Traditional task managers are great at collecting things, but terrible at helping you actually get them done. The endless shuffling, rewriting, and prioritizing can make you feel more disorganized than before.

Welcome to AI to-do list: a smarter way to stay on top of tasks without the burnout. These tools don’t just hold your tasks - they help you think through them, plan around your real life, and even adapt when your day inevitably goes off track.

In this post, I’ll break down exactly

• What an AI to-do list is,
• How it works,
• Which tools are worth your time

I personally tested each tool to see how well it handled planning, prioritizing, rescheduling, and dealing with overwhelm - and I’ll share the results below.

2. What is an AI To-Do List?

Unlike a traditional checklist, an AI to-do list can:

• Understand natural language (e.g. “Call mom tomorrow evening”)
• Prioritize based on urgency and context
• Adjust your schedule automatically when plans change
• Suggest when to do tasks based on your focus, energy, or habits

Think of it as a task manager that doesn’t just listen - it thinks with you.

Some AI to-do lists use large language models to summarize, rephrase, or even suggest next actions. Others integrate with your calendar and email to auto-schedule meetings, block focus time, or remind you of missed follow-ups.

3. How AI To-Do Lists Work

Here’s what’s happening behind the scenes:

• Natural Language Understanding (NLU)
  You type “write blog post by Friday,” and the app auto-parses the deadline and adds it accordingly.
• Context Awareness
  The tool looks at your calendar, understands you’re already busy on Thursday, and schedules time on Wednesday instead.
• AI Scheduling and Rescheduling
  When something runs long, the tool reschedules affected tasks intelligently (e.g. Motion, Reclaim).
• Prioritization Algorithms
  Based on deadlines, tags, and habits, some tools surface what to do next (Saner.ai, Todoist AI).
• Conversational Interfaces
  Some let you “talk” to your task list using natural dialogue, which is useful for brainstorming or organizing tasks (Notion AI, Saner.AI).

How I Tested These Tools:

For each AI to-do list, I tried to:

• Add 10 tasks using natural language
• Schedule focus time for a big project
• Simulate a calendar conflict and observe how it reschedules tasks
• Track whether it could distinguish urgent from unimportant tasks
• Check if the interface felt calming or overwhelming

Tools that performed well on these metrics made it into my “Top AI Tools” list (in section 6).

4. Benefits of AI To-Do Lists

Here’s why AI to-do lists are a game changer for busy, overwhelmed people:

• ✅ Less Decision Fatigue
  You don’t have to constantly reprioritize—AI surfaces what matters now.
• ✅ Automatic Planning
  Syncs with your calendar and fills in time blocks so you don’t have to think about when to work.
• ✅ Better Context Switching
  Tools like Saner.ai remember the context of your tasks so you can pick up where you left off.
• ✅ Reduces Overwhelm
  You only see what’s relevant today, not everything you’ve ever written down.
• ✅ Works With Your Brain
  Especially helpful for neurodivergent users who struggle with linear planning or executive function.

5. AI Todo List Use Cases by Persona

🧑‍💼 Entrepreneur: Juggling Everything

• AI schedules investor calls around focus time for product work
• Detects and defers non-urgent admin tasks when days get packed

🧠 ADHD/Neurodivergent User: Fighting Executive Dysfunction

• Only shows a few key tasks per day
• Smart reminders nudge without overwhelming
• Tools like Saner.AI preserve context so you don’t lose track of why you added something

👩‍💻 Corporate Leader: Back-to-Back Calendar

• AI auto-reschedules missed meetings and creates prep buffers
• Suggests when to review team goals or send updates

🎓 Researcher or Academic: Deep Thinking, Unpredictable Schedule

• Schedules reading blocks, conference deadlines, and writing time intelligently
• Tag tasks by research topic or energy level

👪 Busy Parent: Chaos Coordinator

• Syncs school events and work meetings
• Uses smart reminders to gently prompt follow-ups

1. Saner.AI

Saner.AI is an AI Todo list and productivity assistant designed to reduce mental overload. It pulls in your notes, emails, calendar, and tasks into one place, then uses AI to help you make sense of it all.

Think of it as a thinking partner for your daily work, especially useful if you're juggling a lot or have ADHD.

Key features

• Smart Task Extraction: Turns messy notes, emails, and brain dumps into clear action items
• AI Assistant (Skai): You can chat with it like, “Remind me to follow up on that client email,” and it’ll create a to-do
• Email Integration: AI scans your inbox and suggests follow-up action items
• Unified Workspace: Combines notes, todos, calendar, and documents - so you’re not switching tools constantly
• Search + Synthesis: Lets you ask questions across all your stuff and get organized answers
• Mobile + Chrome Extension: Recently launched iOS and Android apps make it easy to manage on the go

What I liked

• I like that it feels like a real AI Todo list - it doesn’t just track tasks, it creates them from scattered info
• The unified inbox is a game changer - it finds tasks from email without me digging
• Being able to talk to Skai like a thought partner is surprisingly useful, especially when I don’t know where to start. I usually ask it to break down the tasks, prioritize and put them into the calendar for me

Cons

• Requires internet access for full functionality.

Pricing

• Free 
• Starter: Monthly at $8/month, Annually at $6/month (with early user discount)
• Standard: Monthly at $16/month, Annually at $12/month (with early user discount)

Suitable for

Anyone who’s drowning in information and wants an AI to-do list that actually helps think through the chaos.

Especially good for entrepreneurs, researchers, and people with ADHD who don’t want to manually organize everything.

Saner.AI Reviews

How to start

Just go to saner.ai, make a free account, connect your tools, and start chatting with Skai. The AI will suggest tasks and help you organize without the usual friction.

Stay on top of life with the AI Todo List

Try Saner.AI for free

2. Motion

Motion is an AI Todo List that turns your tasks into a schedule - automatically blocking time on your calendar, reshuffling things when priorities change. It’s great for teams who want less chaos in their day and don’t want to spend time figuring out when to do what.

Key features

• AI task scheduling: Automatically prioritizes and schedules tasks on your calendar based on deadlines, effort, and availability
• Smart time blocking: Protects time for deep work, breaks, routines, and habits
• Calendar sync: Works with Google, Outlook, iCloud—so everything’s in one place
• Project management: Built-in task boards and timelines help you manage team projects without needing another tool
• Meeting scheduling: Finds optimal times based on your existing workload

What I liked:

• I like how Motion actually builds my schedule for me.
• Having tasks, meetings, and projects in one place feels way less fragmented than juggling a calendar, task app, and planner.

What I didn’t like:

• The price is definitely pricier than basic to-do apps.
• You need to be specific when creating tasks, like adding duration and due dates - otherwise, the AI won’t schedule it right.
• The interface is cluttered with lots of features
• Unlike Saner.AI, Motion doesn’t have a chatbot interface, so you’ll need to interact more with buttons and schedules than natural language.

Pricing:

• Free 7-day trial
• Pro plan starts at $19/month (billed annually)
• Team plans from $29/user/month (billed annually)

Suitable for:
Professionals and small teams who want an AI Todo List that builds a smart, flexible schedule automatically—and don’t mind a bit of setup or a premium price.

How to start:
Sign up, connect your calendar, input your tasks, and let Motion take it from there.

Motion reviews (source)

3. FlowSavvy

FlowSavvy is an AI Todo list and auto-scheduler that turns your tasks into a plan you can actually follow.
It finds time on your calendar for everything you need to do—and reshuffles when plans change.

Key features

• Auto-Scheduling – slots tasks into your calendar based on deadlines and availability
• Smart Rescheduling – one click rebalances everything if you fall behind
• Recurring Tasks – supports habits like workouts, planning, journaling
• Workload Balancing – spreads your tasks out to avoid overload
• Color-Coded Urgency – visual cues show what’s high priority

What I liked

• I like how easy it is -
• Repeating habits auto-schedule themselves around my day
• The color-coding helps me see at a glance what needs attention

What I didn’t like

• No integrations with Todoist or Notion yet
• Not built for complex project workflows - no Gantt charts or team timelines
• I don't have an interface to chat with the AI like Saner.AI
• The design is basic, not ugly, just minimal

Pricing

• Free plan – solid for most users
• Pro plan – $7/month or $60/year for advanced features

Suitable for

• People who want an AI to-do list that schedules your time

Getting Started:

• Sign up on FlowSavvy's website, integrate your existing calendars, and begin organizing your schedule with ease.

Flowsavvy reviews (source)

4. SkedPal

SkedPal is an AI todo list that turns your tasks into a smart, flexible schedule. It looks at your priorities, calendar, and preferred working hours to automatically time-block your to-dos

Key features

• AI Scheduling: Plans your tasks around your calendar, deadlines, and focus preferences
• Time Maps: Lets you set ideal times for deep work, admin tasks, or breaks
• Prioritization Board: Drag-and-drop to rank what matters—AI takes care of the timing
• Nested Tasks: Supports complex projects with subtasks and flexible deadlines
• Calendar Sync: Two-way sync with Google, Outlook, and iCloud

What I liked:

• I like how it turns my todo list into a living schedule
• Time Maps are super helpful—I can block out deep work time without thinking about it every day
• Integrations with tools like Asana mean I don’t have to manage tasks in two places

What I disliked:

• It’s not the most intuitive tool at first - took me a bit to get the hang of Time Maps and settings
• The mobile app feels clunky compared to the desktop version
• I don't have an interface to chat with the AI, manage notes like Saner.AI
• No real team features, so not ideal for group project planning

Pricing:

• Free trial: 14 days
• Core plan: $9.95/month
• Pro plan: $14.95/month (adds longer scheduling range, status tracking, more integrations)

Suitable for:
People who want an AI todo list that adapts to real life—especially freelancers, entrepreneurs, and deep thinkers who value flexibility and focus.

How to start:
Just go to SkedPal.com, sign up for the trial, create your Time Maps, and let the AI take over your planning.

SkedPal Reviews (source)

5. Todoist AI

Todoist’s AI Assistant is like having a smart coach for your to-do list.
It turns vague goals into clear, doable steps - perfect if you want an AI Todo List that helps you get unstuck and stay focused.

Key features

• AI Task Suggestions – Type something like “write newsletter” and it breaks it into steps
• Make Tasks Actionable – Converts vague tasks like “marketing plan” into specific actions
• Natural Language Input – Recognizes phrases like “every third Friday” automatically

What I liked

• I liked how fast it turns messy ideas into clear, actionable tasks
• Natural language input is intuitive - I can type how I think, and it just works

What I disliked

• AI features aren’t available on mobile yet
• It doesn’t auto-schedule or respond to voice/chat commands like a chatbot
• Not ideal for complex project management (no Gantt charts, dependencies, etc.)
• I don't have an interface to chat with the AI, manage notes like Saner.AI

Pricing

• Free basic version available
• Pro plan with AI: $5/month
• Business plan also includes AI

Suitable for

• People who want a smart AI Todo List without switching tools
• Ideal for individuals or small teams who need help breaking goals into steps, staying focused, and avoiding task overwhelm

How to start

• Upgrade to Pro or Business
• On web or desktop, go to settings and enable the AI Assistant

Todoist AI Reviews (Source)

6. Akiflow

Akiflow pulls in tasks from all the places, email, Slack, Notion, and helps me turn them into a clear plan for the day.

It’s great for people who want more control over their time without spending hours organizing it.

Key features

• Unified inbox that pulls in tasks from Gmail, Notion, Slack, Todoist, Jira, and more
• Time blocking and drag-to-schedule from inbox to calendar
• Command bar with natural language input and keyboard shortcuts
• Mobile apps with offline support
• Smart notifications and focus mode to reduce distractions

What I liked

• The command bar is fast. I can type “email John tomorrow at 9am” and it just works
• I also liked having all my tools in one place.

What I disliked

• It’s pricey compared to other task apps
• Takes a little time to get used to all the features
• Sometimes Aki adds tasks to the wrong project if I haven’t cleaned things up
• The mobile app works, but it’s not as polished as the desktop version
• It doesn't allow me to link tasks to notes like in Saner.ai

Pricing

• 7-day free trial available
• Monthly plan is about $34/month
• Annual plan is around $19/month when paid yearly

Suitable for
People who want an AI to-do list

How to start
Just go to Akiflow, start the free trial, and connect your calendars and task tools. Aki takes it from there.

Akiflow Reviews (source)

7. Notion

Notion is more than just a note-taking app - it’s a flexible workspace with AI Todo list. You can create tasks, track progress, and even generate to-dos automatically from your notes or meetings. It’s ideal for anyone who wants a customizable system to manage everything in one place.

Key features

• Smart views: Toggle between lists, kanban, calendars, and timelines
• Recurring tasks: Set up habits or weekly check-ins with templates
• AI search: Find relevant info across your workspace, fast
• Connected workspace: Tasks, docs, and knowledge all live in one place
• Templates: Start with prebuilt systems for GTD, project tracking, and more

What I liked:

• I really like how AI can pull out tasks from my notes—it saves me the trouble of retyping action items.
• Notion also lets me fully customize my views: I’ve got a “Today” list, a weekly kanban, and a database for long-term projects.
• And the fact that everything—from notes to tasks to documents—is in one place makes it easier to stay organized without context-switching.

What I disliked:

• Setting it up takes a bit of effort. If you’re not into tinkering, the flexibility can be overwhelming.
• Recurring tasks work, but they’re not as smooth as in a dedicated to-do app.
• Also, the AI is helpful, but not yet something I can talk to like a chatbot. It’s more assistive than conversational.

Pricing:

• Free for basic personal use
• Plus plan for $10/month
• Business plan for $18/month (includes full AI access)
• Enterprise pricing available

Suitable for:
Anyone who wants a fully customizable AI Todo list that fits into their notes, docs, and daily work. Great for teams who like building their own workflows.

How to start:
Just sign up at Notion, grab a task template, and try turning some meeting notes into to-dos with AI.

Notion reviews (source)

8. Reclaim

Reclaim.ai is an AI todo list and scheduling assistant that helps you make time for what matters. It’s a great fit if you’re tired of juggling tasks manually or constantly reworking your schedule.

Key features

• Smart Time Blocking: Automatically schedules tasks, deep work, and routines around your calendar
• AI Todo List: Pulls tasks from tools like Todoist, Asana, ClickUp—or lets you add them directly
• Focus Time Goals: Lets you set weekly goals for deep work, then protects that time
• Habits & Routines: Automatically blocks time for recurring things like workouts or planning
• Smart Scheduling: Finds the best time for internal meetings and supports scheduling links
• Calendar Sync: Supports both Google and Outlook, prevents double-bookings

What I liked

• The AI to-do list feature is useful. It places tasks into your calendar
• I love the focus time goal—it’s like having a personal guard for your deep work hours.
• It integrates with all my tools: Google Calendar, Slack, Todoist, ClickUp, Asana

What I disliked

• Still no native mobile app. You can pin it to your home screen, but it’s not a true mobile experience.
• If you’re not on Google or Outlook calendars, you’ll miss out on most of the magic.
• It’s not a project management tool—you won’t find timelines, dependencies, or team dashboards.
• There’s no chat-style AI assistant. You can’t say “reschedule my writing block” easily like in Saner.AI

Pricing

• Free plan available
• Starter plan: $10/user/month
• Business plan: $15/user/month
• Enterprise: starts at $18/user/month

Suitable for

Small teams who want an AI to-do list that actually helps manage time automatically. If you hate wasting time on scheduling but love getting things done, this is for you.

How to start

Just sign up, connect your calendar and task tools, and set your goals. The AI takes it from there.

Reclaim.AI Reviews (source)

9. ChatGPT

The Tasks feature enables users to create both one-time reminders and recurring tasks. For example, users can ask ChatGPT to remind them about a friend's birthday or provide a daily weather update at a specific time

This functionality is designed to streamline task management by allowing users to manage their schedules through natural language prompts, making it user-friendly and intuitive

Notifications are sent across devices, ensuring that users stay informed about their scheduled tasks

Key features

• Recurring tasks: Great for daily journaling, weekly planning, or habit-building
• Task management: View, pause, or delete tasks in the app
• Push & email notifications: Get reminded even if you're not in the app

What I liked

• I like how I can schedule recurring tasks for ChatGPT

Cons:

• It's only available for Plus, Team, and Pro plans
• You can only have around 10 tasks active at once, which feels a bit limiting.
• It’s not a workspace - no timelines, no shared boards, no notes
• It also missed a reminder once or twice, so still not 100% reliable yet.

Pricing

• Included with ChatGPT Plus ($20/month) and higher plans
• No free access yet

Suitable for

• People who want simple, recurring check-ins

How to start: Create an account on the ChatGPT website and start creating task

10. Taskade

Taskade includes an AI Todo list tool that turns messy planning into smart, automated workflows. It’s great for small teams who want their to-dos, chats, and calendars to live in one place.

Key features

• AI Project Studio: Generate full project outlines with tasks and subtasks from a simple prompt
• Custom AI Agents: Build agents that help with brainstorming, task breakdowns, or even automating content
• Multi-view Planning: Switch between list, board, calendar, mind map, and table—whatever fits your thinking
• Smart Automations: Connects with tools like Gmail, Slack, Notion, and over 700 others
• Collaboration Built-In: Real-time editing, video calls, and chat for teams
• AI Commands: Use /ai inside any doc to refine writing, summarize meetings, or brainstorm ideas

What I liked

• I like how easy it is to switch views—sometimes I plan in a list, sometimes I need a mind map, and it just works.
• The AI agents are actually useful. I’ve set one up to summarize my weekly notes and another to turn ideas into tasks.
• The automations are flexible, too. You can have AI generate blog outlines, move tasks based on status, or even update your CRM.

What I disliked

• The mobile app works, but it feels a little clunky compared to the desktop.
• Some of the coolest AI features—like scraping websites or chaining agent workflows—are locked behind the Pro plan.

Pricing

• Pro plan at $10/user/month
• Team plan at $20/user/month
• Enterprise pricing available

Suitable for: This is an AI task manager that caters to freelancers, small businesses, remote teams, and larger organizations that require an efficient way to manage tasks

How to start: Users can sign up for a free account on the Taskade website. After creating an account, they can explore the platform's features by setting up their first project or task list.

Taskade reviews: 3.8/5 (source)

Conclusion: Choosing the Right AI Todo List💡

After exploring these 10 AI to-do list tools, one thing’s clear to me: we’re in a golden age for productivity tech.

Each tool has its own strengths, and the best fit depends on your workflow, priorities, and how your brain likes to operate.

Personally, the biggest benefit of using an AI to-do list isn’t just checking off tasks - it’s the mental clarity. Offloading reminders, notes, and half-finished ideas gives me more space to focus on what actually matters.

If you’re feeling overwhelmed, try one. It might completely change how you work and think.

FAQs About AI Todo List

1. What is an AI Todo List?

An AI Todo List is a smart task manager that uses artificial intelligence to help you stay organized, focused, and productive. Unlike traditional to-do lists, which require constant manual updates, an AI Todo List understands your context, suggests next steps, and even reminds you when something matters.

You can simply type or say things like:

• “Remind me to send the proposal by Friday”
• “What’s next on my list for today?”
• “Turn this note into tasks for next week”

AI Todo List tools like Saner.AI, Reclaim, and Motion combine task tracking with scheduling, prioritization, and natural language understanding to simplify how you work.

2. How does an AI Todo List work?

An AI Todo List uses natural language processing and machine learning to understand your input and convert it into structured actions. It can:

• Extract tasks from notes or conversations
• Recommend time slots based on your calendar
• Sort priorities based on urgency or deadlines
• Adapt to how you like to work (not the other way around)

Instead of rigid checkboxes, it acts more like a thinking partner.

3. What makes an AI Todo List different from a regular to-do app?

Here’s the big difference:

With tools like Saner.AI, you can speak or type your thoughts, and it turns them into organized action items, without micromanaging yourself.

4. Can an AI Todo List help with procrastination?

Yes, especially if you struggle with overwhelm or forgetfulness. AI Todo Lists like Saner.AI can reduce mental load by:

• Breaking down big goals into bite-sized steps
• Nudging you to act when it matters
• Filtering out distractions
• Surfacing the next best task, even when you're stuck

5. What’s the best AI Todo List for work?

If you manage multiple projects or collaborate with others, look for these features:

• Task + calendar integration
• Context-aware reminders
• Meeting prep and note linking
• Project overview at a glance

Saner.AI combines tasks, calendar events, and messy notes into a clear, actionable system - perfect for busy professionals.

6. Is there a free AI Todo List I can try?

Yes! Several tools offer free versions:

• Saner.AI – Free plan includes AI task reminders, calendar sync, and natural language search
• Reclaim.ai – Free tier with auto-scheduling and focus time
• Motion – Limited free trial with smart prioritization

You can start small - just type a few things you need to remember - and let the AI do the organizing.

7. Can an AI Todo List schedule tasks for me?

Absolutely. Auto-scheduling is a core feature in many AI Todo List tools. Here's how some tools compare:

Saner is ideal if your notes and tasks are scattered and you want one system to pull everything together.

8. Do AI Todo Lists support voice commands?

Yes, many modern tools support voice input. For example:

• Saner.AI – Turn spoken thoughts into tasks in real time
• ChatGPT / Gemini – Support voice through mobile or integrations
• iOS Reminders (with Siri) – Some basic AI functionality

Voice support makes it easy to capture fleeting thoughts before they’re gone.

9. Are AI to-do lists good for ADHD?

Yes - some of the best AI Todo Lists are designed with ADHD users in mind. For example, Saner.AI has features that help

• Natural input (no tags or systems to remember)
• Smart reminders and nudges
• Contextual task surfacing (right task at the right time)
• Zero setup—just write, speak, or think out loud

10. Which AI Todo List is best for entrepreneurs?

Entrepreneurs often juggle investor calls, product planning, and daily chaos. An AI Todo List like Saner.AI can help by:

• Turning idea dumps into clear task lists
• Recalling past meeting notes instantly
• Surfacing important tasks without digging
• Keeping your calendar and task list in sync

11. How do I choose the right AI Todo List tool?

To pick the best AI Todo List, compare features like:

• Natural language task creation – Does it convert your chats, emails, or notes into tasks?
• Auto-scheduling – Can it find the best time based on your calendar?
• Context-aware prioritization – Does it surface what you need to do next?
• Integrations – Works with calendars, docs, notes, and communication tools?

TechRadar notes that mixed-tool setups can become costly and confusing, so starting with one strong, well-integrated tool (like Saner.AI or Motion) is smart, especially for entrepreneurs and knowledge workers with ADHD

12. Can an AI Todo List actually reduce cognitive overload?

Yes. Many users report that AI-driven task managers:

• Break down large projects into manageable steps
• Surface only the next-best actions so you don’t feel overwhelmed
• Act as a “second brain,” helping especially ADHD users stay on track

13. How many AI tools should I use before it becomes too much?

Beware of tool overload: mixing too many AI assistants can be counterproductive. Don't get swept up in numerous AI tools at once, which becomes expensive, distracting, and hard to manage. Start with one core tool - like an AI Todo List with built-in scheduling - and only layer on others when a clear need arises.

14. What AI Todo List prioritizes tasks for me?

Tools like Saner.AI suggest what to do next based on real context, not just a static list. You always know what matters most right now. Instead of relying on manual labels or sorting, it looks at these factors to prioritize tasks for you:

• Deadlines and urgency
• Your calendar availability
• Past behavior (what you usually do first)
• Dependencies between tasks

15. What’s the best way to use an AI Todo List for weekly planning?

Start each week by asking your AI:

• “What’s still pending from last week?”
• “What’s due this week?”
• “What meetings do I need to prepare for?”

Then let the AI:

• Recommend time slots for deep work
• Highlight tasks that align with your goals
• Nudge you to revisit forgotten to-dos

With Saner.AI, it even proactively scans through everything and suggests a day plan for you every morning!

The AI Todo List that organizes your day

Try Saner.AI for free