Any.do Alternatives: We Tested the Best 7 Apps (Free & Paid)

7 Best Any Do Alternatives in 2025

Feeling overwhelmed by your to-do list? You’re not alone.

If you’ve ever stared at a mountain of overdue tasks in Any.do, wondering why things still feel chaotic despite the neat interface - this post is for you.

Any.do has long been a go-to app for keeping track of daily tasks. Its sleek design, cross-platform sync, and reminders make it a popular choice. But in 2025, productivity demands more - AI planning, smarter prioritization, and tools that adapt to your brain (not the other way around).

So whether you're:

• A student juggling classes and part-time work
• A team leader managing multiple projects
• Or an entrepreneur with 100 ideas and 5 hours of focus…

You might be looking for apps like Any.do that go beyond basic to-do lists.

Let’s break down the best Any.do alternatives in 2025 - what makes them better, who they’re for, and how to choose the right one.

✅ What Makes a Great Any.do Alternative?

Before diving into the list, here’s a quick checklist of features to look for in an ideal replacement:

• Cross-platform sync (iOS, Android, web, desktop)
• Ease of use with minimal setup friction
• Natural language input (“Call mom at 5pm” auto-creates a task with a reminder)
• Recurring tasks and calendar view
• AI features (smart suggestions, planning, summarizing)
• Collaboration tools for teams or shared lists
• Integrations with Google Calendar, email, Slack, etc.
• Affordable pricing or generous free tier
• Customization & ADHD-friendly features (focus modes, visual planning, widgets)

🧾 Quick Comparison Table: Top Any.do Alternatives in 2025

1) Saner.AI - AI assistant

Saner.AI is a unified AI workspace that combines your notes, tasks, emails, and calendar into one searchable, chat-driven experience. Instead of switching between apps or searching folders, you can just ask the AI to recall a note, summarize a document, or suggest what to work on next.

Key features

• Proactive Daily Planning: Automatically builds an optimal day plan by scanning your inbox, calendar, tasks, and notes
• Chat-First Assistant: lets you ask questions like “What did I promise to follow up on this week?” or “Summarize today’s meeting”
• Auto Task Extraction: pulls tasks from notes, documents, and emails without manual tagging

• Multi-Source Integration: syncs with Google Calendar, Gmail, Slack, Drive, and more
• AI Email Assistant: Extracts action items from emails and suggests reminders or tasks

• Mobile App: Official apps on iOS and Android for planning, note-taking, and reminders on the go

Cons

• Requires internet access for full functionality.

Pricing

• Free 
• Starter: Monthly at $8/month, Annually at $6/month (with early user discount)
• Standard: Monthly at $16/month, Annually at $12/month (with early user discount)

Suitable for

• ADHDers and neurodivergent users who want to reduce mental clutter and context switching
• Solo entrepreneurs, students, and knowledge workers juggling notes, tasks, and deadlines
• People who prefer to “talk to their notes” instead of navigating folders or tags

Saner.AI Reviews

How to start

• Go to saner.ai and create a free account
• Connect your Gmail, Google Calendar, and import any existing notes
• Use the chat to find a note, extract tasks, or get a daily plan

Stay on top of life with the top Any.do Alternative

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2) Todoist

Todoist is a reliable and flexible task manager built for capturing ideas quickly, organizing work clearly, and scaling with your needs over time. It blends simplicity with deep customization, offering features for everyone from casual users to power organizers.

Key features

• Recurring tasks with flexible scheduling options like “every third Thursday” or “every weekday”
• Priority levels, sections, subtasks, and labels for detailed task organization
• Custom filters and views to surface the most important or urgent tasks

What I liked

• You can add and schedule tasks in seconds without clicking through menus
• Custom filters let you build your own productivity system without rigid templates

What I disliked

• AI Assistant doesn’t work on mobile apps (yet), which limits planning on the go
• No task dependencies or complex workflows, so not ideal for project managers
• Time blocking isn’t native

Pricing

• Free plan available
• Pro plan: around $5/month
• Business plan: around $8/month per user

Suitable for

• Professionals and individuals looking for a simple but powerful to-do list app
• Small teams who want to collaborate on tasks without needing a complex project management tool

How to start

• Download Todoist or sign up at todoist.com for a free account
• Create your first project and start adding tasks using natural language

Todoist reviews (source)

3) Mircrosoft Todo

Microsoft To Do is a simple, free task manager that syncs across all your devices and connects tightly with Outlook and the Microsoft 365 ecosystem. It’s designed for lightweight planning and day-to-day organization without the clutter of complex project tools.

Key features

• Cross-device sync across desktop, mobile, and web
• Outlook and Microsoft 365 integration to turn flagged emails into tasks
• “My Day” planning view to help you focus on daily priorities
• Reminders, recurring tasks, subtasks, notes, and attachments

What I liked

• It’s completely free with no upsells, making it a strong alternative to paid apps
• The My Day feature helps reduce decision fatigue by letting you focus on just a few tasks

What I disliked

• Lacks advanced features like task dependencies, tags, or calendar time blocking
• You can’t customize views much - lists are fairly static
• Collaboration is minimal, with no comments or role permissions
• No AI assistant to plan the tasks for you

Pricing

• Free with a Microsoft account

Suitable for

• Individuals who want a no-frills, reliable to-do list that syncs across devices
• Microsoft 365 and Outlook users looking for seamless task-email integration

How to start

• Sign in with your Microsoft account or create one for free
• Download the Microsoft To Do app or access it via web or desktop

Microsoft To Do Reviews (source)

4) TickTick

TickTick is a powerful productivity app that combines to-do lists, calendars, habit tracking, and focus timers in one unified space. It’s built for users who want structure, visibility, and execution tools - all in a single app.

Key features

• Cross-device sync for mobile, desktop, and web
• Natural language task input like “Submit report tomorrow 10am”
• Multiple views including list, board, calendar, and timeline
• Habit and goal tracker integrated with your task list

What I liked

• You can manage your entire workflow from one app
• Calendar view helps visualize your day and week for better time planning
• Habit tracker encourages daily consistency without needing a separate tool

What I disliked

• Many advanced features (calendar sync, smart filters, task durations) are only in the Premium plan
• The interface can feel cluttered if you turn on too many modules at once
• No AI assistant where you can chat to manage tasks

Pricing

• Premium plan costs around $2.80–3.00/month or $27.99–35.99/year

Suitable for

• Individuals who want a fully featured personal productivity system in one app
• People who prefer structured daily planning using calendars and checklists

How to start

• Download TickTick on your phone, desktop, or use the web app
• Create a project or list, then start adding tasks

TickTick Reviews (Source)

5) Things 3

Things 3 is a task manager designed for Apple users who want a beautifully simple yet powerful way to stay organized. It focuses on clarity, minimalism, and smooth daily workflows - without the clutter of overly complex features.

Key features

• Organize by Areas and Projects to group tasks by work, personal life, hobbies, and more
• “Today,” “This Evening,” and “Upcoming” views help you focus on what matters now
• Natural language input with “Jump Start” makes scheduling intuitive (e.g. “Call mom tomorrow 6pm”)
• Checklists and notes inside tasks to break down steps or add context

What I liked:

• The interface feels calm and clutter-free, which helps reduce overwhelm
• “Jump Start” is a smart, natural way to set dates and deadlines quickly
• The Today / This Evening split encourages realistic daily planning

What I disliked:

• No collaboration - can’t share or assign tasks to others
• Not available on Android, Windows, or web - strictly Apple-only
• You need to purchase the app separately for each Apple device
• Not support AI chat to manage tasks

Pricing:

• Mac app: $49.99 (one-time)
• Free trial available

Suitable for:

• Apple users who want a refined, elegant to-do app with a clear design
• People who prefer paying once instead of ongoing subscriptions

How to start:

• Download Things 3 on your iPhone, iPad, or Mac
• Create Areas for big categories like Work, Personal, Learning

Things 3 review (source)

6) Structured

Structured is a visual daily planner that lets you break your day into time blocks so you always know what to do and when to do it. It combines task management with scheduling in a clean timeline view that helps reduce overwhelm and indecision.

Key features

• Visual timeline that shows tasks and events in chronological order
• Calendar and reminder integration for unified daily planning
• Subtasks, notes, icons, and color coding for organizing tasks
• Drag-and-drop interface to easily rearrange your day

What I liked:

• The timeline view is a good, it forces clarity and reduces overload
• Dragging tasks around is super intuitive, especially on mobile

What I disliked:

• Many power features like calendar import and recurring tasks are Pro-only
• Android and web versions lag behind iOS in polish and features
• No collaboration or shared task lists
• You don't have an AI Assistant in Structured

Pricing:

• Free core version available
• Pro plan costs around $4–5/month (via App Store), includes unlimited tasks, themes, and more

Suitable for:

• Visual thinkers who want a simple, drag-and-drop daily planner
• People who get overwhelmed by endless lists and prefer seeing one task at a time

How to start:

• Download Structured on iOS, Mac, or Android
• Create a few tasks and drag them into time blocks

Structured review (source)

7) Superlist

Superlist is a sleek productivity app that blends task lists, notes, and collaboration into one unified space. Instead of juggling multiple apps, you can manage your tasks, meeting notes, and project context all in one clean interface.

Key features

• Unified task lists and notes in one view
• Nested tasks and sublists for structured planning
• Real-time collaboration with sharing, assigning, and commenting

What I liked

• The interface is fast, clean, and enjoyable to use
• Having notes and tasks together helps reduce friction
• AI meeting summaries work surprisingly well for extracting action items

What I disliked

• Some sync and stability issues when collaborating on shared lists
• Lacks traditional project management tools like Gantt charts or timelines
• The third-party integration ecosystem is still growing

Pricing

• Free plan available
• Basic: $6/month
• Pro: $25/user/month

Suitable for

• Individuals who want more than a basic task app
• Remote workers and small teams collaborating in real time

How to start

• Sign up on the Superlist website or download the mobile/desktop app
• Create your first list and add notes or tasks inline

Superlist reviews (source)

Conclusion: The Right Any.do Alternative Depends on You

The truth is, there’s no one-size-fits-all task manager anymore - and that’s a good thing.

Whether you're seeking more focus, better AI support, deeper integrations, or a friendlier interface for your ADHD brain, there’s a tool on this list that can help you stay on track (without getting overwhelmed).

Here’s a quick recap:

• Saner.AI is the best overall - especially if you're juggling too much and want a calming, AI workspace that understands your brain.
• Microsoft To Do is still a strong free alternative if you just need something simple and reliable.
• Todoist and Superlist shine for team collaboration and structured workflows.
• Structured is a favorite for visual planners and time blocking.
• Things 3 is best if you’re deep in the Apple ecosystem and crave minimalism.

👉 Still unsure? If you want a tool that blends notes, calendar, AI planning, and tasks - without needing five separate apps - Saner.AI might be exactly what you’re looking for.

Start with the free version and see how it helps you plan smarter, focus better, and finally feel in control.

Stay on top of your work and life with your AI Assistant

Try Saner.AI for free

FAQ: Best Any.do Alternatives in 2025

1. What are the Best Any.do Alternatives?

If Any.do isn’t the right fit, there are plenty of task management and planning tools to consider. Popular alternatives in 2025 include:

• Saner.AI – AI personal assistant for tasks, notes, and calendars
• Todoist – Simple, reliable to-do list app with robust integrations
• TickTick – Flexible task manager with built-in habit tracking
• Microsoft To Do – Free, lightweight app integrated with Outlook and Office 365
• Structured – Visual daily planner with timeline-based design
• Things 3 – Polished, Apple-only productivity app
• Superlist – Modern team-oriented task manager with collaboration features

Each tool has a different strength - from an AI-powered organization to clean design or team collaboration.

2. Why look for an alternative to Any.do?

Any.do is popular for its clean design and cross-platform sync, but users often search for alternatives because they want:

• More powerful integrations with work tools
• Better AI features for planning and follow-through
• Advanced views like timelines or Kanban boards
• Free or more affordable plans
• Simpler or more flexible daily planning options

3. Which Any.do alternative is the best for AI productivity?

Saner.AI leads here. It goes beyond to-do lists by combining:

• AI task capture (from notes, emails, or voice)

• Smart scheduling that reduces context switching
• Natural language search across notes, tasks, and calendar
• Distraction-free planning designed for busy professionals and ADHD brains

If you want something more intelligent than just checklists, Saner.AI is a strong pick.

4. What’s the best free alternative to Any.do?

• Microsoft To Do – 100% free, integrates with Microsoft accounts.
• Saner.AI – Free plan includes AI reminders, note-to-task, and calendar sync.
• Todoist – Free tier works well for personal use.

5. Which Any.do alternative is best for teams?

• Superlist – Built for collaboration with modern design.
• Todoist Business – Proven team task management with integrations.
• Saner.AI – Great for individuals, but also helps small teams share context via notes and tasks.

6. What’s the best option for ADHD users?

Saner.AI stands out. It reduces overwhelm by turning brain dumps into structured tasks, syncing reminders to your calendar, and surfacing the right priorities at the right time.

7. Which Any.do alternatives support habit tracking?

• TickTick – Built-in habit tracker alongside tasks.
• Saner.AI – Can suggest routines and track consistency via notes-to-task conversion.

8. Do Any.do alternatives support AI features?

Yes, some do:

• Saner.AI – Deep AI integration (task capture, smart reminders, note search, scheduling).
• Superlist – Adding AI-assisted collaboration features.
  Most traditional apps like Todoist, TickTick, and Things 3 focus more on manual task input, but are gradually testing AI add-ons.

9. Which Any.do alternatives are best for entrepreneurs?

• Saner.AI – Combines tasks, notes, emails, and calendars into one workspace.
• Todoist – Great for managing multiple projects with filters and labels.
• Superlist – Useful for founders who collaborate with small, dynamic teams.

10. What’s the best cross-platform alternative to Any.do?

• Todoist – Works on almost every platform, with deep integrations.
• Saner.AI – Web and mobile apps with seamless sync.
• TickTick – iOS, Android, Windows, macOS, and web.

11. Do these tools support reminders and recurring tasks like Any.do?

Yes. Todoist, TickTick, Microsoft To Do, and Saner.AI all handle reminders and recurring tasks. Structured and Things 3 are more focused on daily planning but also support repeats.

12. Which Any.do alternative is best for daily planning?

• Structured – Visual timeline for day-to-day planning.
• Saner.AI – Smart daily planning that adapts to your workload.

• Things 3 – Daily “Today” view for focused execution.

13. Which Any.do alternative is best for long-term project management?

• Todoist – Projects, subtasks, labels, and filters for advanced planning.
• Superlist – Team projects with collaboration.
• Saner.AI – Connects short-term actions with long-term goals.

14. Do Any.do alternatives support repeating tasks and links?

Yes, and this is one of the most common needs users mention on Reddit. For example, things like “pay a bill every three months” or “add a task with a phone number or link.”

• TickTick, Todoist, and Saner.AI all handle custom recurring tasks (daily, weekly, monthly, or custom intervals).
• Saner.AI also lets you turn notes directly into tasks.
• Microsoft To Do supports repeats but is less flexible for embedding content.

15. Can I sync multiple calendars with Any.do alternatives?

If you’re juggling several Google calendars (some users mention 5+), you’ll want an app with strong multi-calendar support.

• Saner.AI – syncs with multiple calendars and uses AI to schedule around them.
• TickTick – allows multiple calendar integrations with overlays.
• Structured – works well for one main daily timeline but is more limited with many calendars.

16. Which Any.do alternative do people actually stick with long term?

Many apps look great at first, but few stick. The ones people keep using are:

• TickTick – praised for being “customizable without clutter.”
• Todoist – reliable and consistent across platforms.
• Saner.AI – especially for users who want AI to reduce overwhelm and manage follow-through.

17. Which alternatives are better than Microsoft To Do or Apple Reminders?

Users often ask for an upgrade from built-in tools.

• Things 3 – highly recommended for Apple users wanting more depth than Reminders.
• TickTick – seen as a stronger, cross-platform option compared to Microsoft To Do.
• Saner.AI – better if you want AI features like task capture and daily planning, which built-in tools don’t offer.

18. Can I manage both personal and work tasks in one place?

Yes, most of these apps let you separate work and personal projects:

• Saner.AI – combines notes, tasks, and calendars so personal and work items can live together but stay organized.
• Todoist and TickTick – both let you create separate projects or lists.
• Superlist – useful for teams, but you can also create a private workspace for personal use.

29. Which Any.do alternative is best for people who hate clutter?

Minimalism is a common request for users. Here are some best tools:

• Saner.AI – AI reduces noise by surfacing what matters now.
• Structured – timeline view only, no extra complexity.
• Things 3 – elegant and simple for Apple users.

Stay on top of your work and life

Try Saner.AI for free