Reclaim Alternatives: We tested the best 7 in 2025

7 New & Best Reclaim Alternatives

Reclaim.ai has become a go-to tool for automating scheduling and managing calendars with the power of AI. It’s particularly popular among those who value efficiency in juggling tasks, meetings, and personal activities.

But like any tool, it’s not without its shortcomings - and for some users, those drawbacks are dealbreakers.

For starters, Reclaim.ai is heavily tied to Google Calendar, which limits its compatibility for users on other platforms. The lack of project management features can leave teams wanting more, especially if they’re looking for an all-in-one tool. Other challenges include limited customization on lower-tier plans, a steep learning curve for beginners, and dependence on integrations that may not fully support every workflow.

If you’ve found yourself frustrated by these pain points, you’re not alone - and the good news is that there are plenty of alternatives that might be a better fit for your needs.

From tools that offer broader integration options to those with built-in project management capabilities, we’ll take a closer look at Reclaim alternatives that can help you get back your time and streamline your workflow.

What to look for in Reclaim Alternatives?

Here are key things to keep in mind when choosing the right Reclaim alternative for you:

• • Task Prioritization: Some tasks demand your immediate attention, while others can wait. Choose an app that helps you zero in on what truly matters instead of drowning you in an endless to-do list.

• • Gentle Reminders: We all forget things sometimes. Look for an app that offers friendly, timely nudges - like a thoughtful tap on the shoulder - so you can stay on track without feeling nagged.

• • Notes & Tasks Together: Your ideas and tasks should live side by side. The best apps let you connect the dots between inspiration and action without making you search through scattered notes.

• • All-in-One Space: Juggling tasks across multiple tools is a recipe for chaos. Simplify your workflow with an app that keeps everything in one easy-to-manage space.

• • Reliable Support: When something goes wrong, help shouldn’t add to your stress. Look for an app that’s backed by fast, reliable support to keep you moving forward.

• • Automation: Tired of repeating the same setups? Find an app that takes care of repetitive tasks for you, so you can focus on the work that matters most.

What Are The Best Reclaim Alternatives in 2025?

The best Reclaim Alternatives are: Saner.AI, Motion, Flowsavvy, Notion, Skedpal.

Top 7 Reclaim Alternatives

1. Saner.AI

Saner.AI is a powerful Reclaim alternative built for people who juggle notes, tasks, and calendars all at once. It works like a personal assistant — you can just chat with it, and it’ll pull tasks from your emails, remind you about deadlines, and help you stay focused without switching tabs all day.

It’s perfect for busy professionals (especially ADHDers) who need more than just calendar time blocking.

Key features

• Smart Capture: Turn notes, voice memos, PDFs, emails into organized info with AI
• Personal AI Assistant: Chat to automatically schedule tasks, find notes, or summarize documents
• Auto Task Creation: Talk, and it’ll turn that into a to-do list with reminders
• Natural Language Search: Ask questions like “What did I say about the Q3 roadmap?” and it finds it
• Calendar Sync: Integrates with Google Calendar and Slack to schedule around real availability
• Context-Aware Suggestions: Helps you decide what to do next based on your emails, deadlines, and tasks

What I liked

• I don’t need to manually organize anything — I just dump my thoughts in, and it sorts everything out.
• It actually feels like an assistant. I can say “remind me to check on that investor email” and it just... gets it.
• I love how it connects everything — my notes, docs, calendar, and even Gmail. It pulls in tasks I forgot existed.

Cons

• Not ideal for large teams or project timelines — no Gantt charts or complex task dependencies.

Pricing

• Free
• Starter: Monthly at $8/month, Annually at $6/month (with early user discount)
• Standard: Monthly at $16/month, Annually at $12/month (with early user discount)

Who is it suitable for?

Saner.AI is particularly well-suited for:

• Intensive knowledge workers who need to manage large amounts of information efficiently from multiple sources, such as entrepreneurs, researchers, managers, and content creators
• Individuals with ADHD or those who struggle with information organization and time management
• Anyone looking to streamline their workflow without spending too much time learning a new tool.

How to start using it?

1. Visit the Saner.AI website and sign up for an account
2. Explore the app's features, starting with basic note-taking and task creation.
3. Try out the integrated internet search functionality to streamline your workflow.

Saner.AI Reviews

2. Motion

Motion is an AI productivity app that combines task management, project planning, and calendars to streamline daily workflows. This makes them a decent Reclaim Alternative

Key features

• AI Time Blocking: Automatically finds time for tasks, meetings, and deep work
• Project & Task Management: Built-in Kanban boards, Gantt charts, and deadlines for more complex planning
• Smart Meeting Scheduling: Includes booking links, buffers, meeting limits, and automatic agendas
• AI Notetaker: Records, transcribes, and summarizes meetings
• Team Tools: Shows workload, productivity trends, and team capacity

What I liked:

• I liked that it’s truly all-in-one—calendar, tasks, projects, meetings.
• It’s smart enough to reorganize your schedule if you miss something or plans change
• I also found the team dashboards helpful for knowing who’s overloaded or free

What I disliked:

• It’s definitely pricier - starts around $19/month and goes up from there
• The initial setup takes some time. You’ll need to tell it how long tasks take, what to prioritize, etc.
• It can feel cluttered if you don’t adjust calendar settings
• There’s a learning curve, especially if you’re used to a simpler calendar tool
• There's no way to chat with AI to schedule things for you

Pricing:

• Individual plan: around $19/month (annual) or $49/month (monthly)
• Team plans: around $29–$49/user/month
• Free trial available

Suitable for:

• Professionals and small teams who want a powerful Reclaim alternative that combines time blocking, project management, and smart meetings in one workspace.

How to start:

• Just sign up, set your preferences, and start assigning tasks. Motion will handle the rest.

Motion reviews (source)

3. FlowSavvy

As a Reclaim alternative, FlowSavvy automatically schedules tasks into your calendar, allowing users to manage their time efficiently.

Unlike Reclaim, which is more enterprise-focused, FlowSavvy prioritizes individual user experience by providing intuitive task management tools. Users can choose whether tasks are auto-scheduled or set for specific times, manage buffer times before and after tasks, and utilize robust repeat rules for task recurrence

Key features

• Auto-Scheduling: Fills in tasks between meetings and updates automatically if plans change
• Recurring Habits: Supports routines like journaling, workouts, or study blocks
• Calendar Sync: Works with Google, iCloud, and Outlook to avoid double-booking
• Visual Deadlines: Color-coded urgency so you know what’s coming up
• Break Buffers: Adds rest time between meetings
• Mobile Support: Available on iOS, Android, and Web

What I liked

• I loved how fast it recalculates - if I move one thing, it just reorganizes my day instantly
• The mobile app is solid. I can manage everything on the go
• You get a lot even on the free plan - Pro is cheap too

What I disliked

• It’s more for individuals - doesn’t have robust project or team features
• Notifications could be better, especially across devices
• There's no interface to chat with AI to schedule things for you
• I cannot manage my meeting docs here

Pricing

• Free plan with 2-week task horizon, 2 calendar syncs, and core features
• Pro plan: $7/month (or $5/month billed annually) — includes 8-week planning, unlimited tags, priority levels

Suitable for:

• Anyone looking for a personal Reclaim alternative—especially ADHD professionals, students, or solo founders who want to plan smarter with less friction.

How to start:

• Just sign up, connect your calendar, set your habits, and FlowSavvy does the rest

Flowsavvy reviews (source)

4. SkedPal

SkedPal is a calendar assistant that turns your to-do list into a dynamic schedule. It automatically finds the best times for your tasks based on priorities, deadlines, and how you like to work. If you're looking for a Reclaim alternative that gives you more control over your time, SkedPal might be what you're after.

Key features

• Dynamic Time Blocking: Auto-schedules your tasks and adjusts when your day changes
• Task-Based Scheduling: Plans around your task duration, priority, and deadlines
• Auto-Prioritization: Moves things around automatically if a meeting comes up
• Calendar & Task Sync: Works with Google, Outlook, Todoist, Asana, and more

What I liked

• I love how it actually thinks like a project manager. If my priorities shift or I get interrupted, SkedPal reschedules everything based on what matters most.
• It’s also super helpful to see tasks with subtasks in one place, all dynamically scheduled.

What I disliked

• It’s powerful, but it took me a bit to get the hang of the setup. Not super plug-and-play.
• The interface isn’t the sleekest, and the mobile experience feels limited.
• It’s more personally focused, so not great for team collaboration or visibility.
• There's no interface to chat with AI to schedule things for you
• I cannot manage my meeting docs here

Pricing

• 14-day free trial
• $14.95/month or $9.95/month billed annually

Suitable for: Individuals or solopreneurs who want deeper control over their time, especially if you’re juggling lots of tasks and want AI to take the scheduling burden off your shoulders.

How to start: Just go to SkedPal, start your free trial, connect your calendar and task tools, and start building out your schedule with Time Maps and task lists.

SkedPal Reviews (source)

5. Focuster

Focuster is a scheduling assistant that turns your to-do list into calendar events automatically. If you’re looking for a Reclaim alternative that’s simpler and more focused on personal productivity, Focuster is worth checking out.

Key features

• Auto-scheduling: Tasks are automatically placed into your calendar based on priority and time available
• Rolling task updates: If you miss a task, Focuster reschedules it for you
• Focus mode: Visual task bar shows what you should be working on right now
• Recurring tasks: You can create habits and recurring routines

What I liked

• I loved that I could just add tasks and let Focuster figure out when to do them
• The interface is clean, distraction-free, and built for solo work
• It quietly shifts tasks around when meetings pop up, which keeps the day flexible

What I disliked

• There’s no mobile app, which makes it a bit inconvenient on the go
• You can only sync one calendar on the Basic plan
• It doesn’t offer rich analytics or team collaboration features
• If you’re looking for a chatbot-style assistant, this isn’t it
• I cannot manage my docs here

Pricing

• Free trial: 14 days
• Basic: $7.99/month
• Pro: $14.99/month — adds multiple calendars, Trello, autosplit, and beta features

Suitable for

• Solo professionals, freelancers, and anyone who wants an automatic task scheduler without the complexity of full project management tools. A great Reclaim alternative if you’re focused more on personal workflow than meetings.

How to start

• Just sign up, connect your calendar, add your tasks, and let Focuster handle the rest.

Focuster Reviews (Source)

6. Akiflow

Akiflow integrates with popular tools such as Gmail, Slack, and Notion, allowing users to import tasks seamlessly into its universal inbox. The centralization enables users to view, prioritize their tasks alongside their calendar events and make it a decent Reclaim alternative

Key features

• Task & calendar sync from Gmail, Slack, Asana, Notion, and more
• Drag-and-drop time blocking directly on your calendar
• Smart rituals to plan your day and shut down mindfully
• Keyboard command bar for quick task capture and navigation
• Mobile and desktop apps with cross-platform sync

What I liked

• I liked having all my tasks from different tools in one place.
• Planning felt fast - keyboard shortcuts and the command bar made everything snappy.

What I disliked

• It’s pricey - $34/month is a lot if you’re used to simpler tools.
• Unlike Saner.AI, it doesn’t auto-schedule your day. You have to drag tasks to the calendar manually.
• It’s not made for team project tracking - no timelines or dependencies.
• The AI is helpful, but not truly hands-off.
• I cannot manage my docs here

Pricing

• $34/month
• $19/month billed annually
• $8.33/month if you commit for 5 years
• 7-day free trial available

Suitable for

• Solo professionals who love planning, want a fast workflow, and use multiple productivity tools.

How to start

• Just go to Akiflow, sign up for the free trial, and connect your tools. You’ll know quickly if it’s your style.

Akiflow Reviews (source)

7. Notion

Notion now has a standalone calendar that syncs with your tasks, meetings, and notes. If you’re already using Notion, this makes it a strong Reclaim alternative, especially for managing your day in one place.

While it doesn't provide Reclaim AI-powered scheduling, Notion compensates with its flexibility and ability to integrate notes, tasks, and databases seamlessly.

However, its steep learning curve and the need for manual setup might feel overwhelming for beginners or those with ADHD.

Key Features

• Calendar + Task View: I can drag and drop tasks from my Notion databases right onto my calendar
• Google & Apple Calendar Sync: Keeps everything up to date and avoids double-booking
• Meeting Scheduler: Let's me share my availability and auto-adds invites to Google Calendar
• Time Zone Support: Shows up to 4 time zones (helpful for remote teams)

What I liked

• Everything’s in one place - tasks, notes, calendar.
• It’s super visual. Dragging a task to a time slot feels way more intuitive than clicking through scheduling menus.
• Keyboard shortcuts make it fast to use—great for staying in flow.

What I disliked

• It’s not AI-first. Unlike Reclaim, it won’t auto-schedule deep work or suggest the best time for tasks.
• Only syncs with Google and Apple calendars—no Outlook (yet).
• The mobile app is fine, but some features feel better on a desktop.
• Takes a bit of setup if you're not already in the Notion ecosystem.

Pricing

• Free for personal use
• Paid plans start at $8/month for more collaboration and advanced features

Suitable for

• Notion users who want to manage everything—tasks, docs, meetings—in one place
• Anyone looking for a Reclaim alternative that prioritizes flexibility and context over automation

How to start

• Sign up for Notion, connect your calendars, create a tasks database, and start scheduling directly from your workspace. Super useful once you get the hang of it.

Choosing the Right Reclaim Alternatives 💡

No app is going to magically turn your life into a perfectly planned symphony. There will always be meetings that run over, emails that demand attention, and the occasional “How is it already 3 PM?” moment. But the right tool can help you gather just enough to focus on what actually matters

So, explore these Reclaim alternatives, find the one that clicks, and remember: life isn’t about perfect productivity - it’s about making sure you don’t burn out before Friday.

Reclaim Alternative: Frequently Asked Questions

1. What is Reclaim, and why are people looking for alternatives?

Reclaim is a calendar assistant that uses AI to automatically block time for tasks, routines, and meetings. It’s popular among productivity-focused users who want more structure without manual planning.

But it’s not for everyone.

Many users look for a Reclaim alternative when they want:

• Less setup, more flexibility
• More than just calendar blocking (like note search or task management)
• A calmer interface that works better for ADHD or chaotic workflows

That’s where tools like Saner.AI come in—combining time management, task breakdowns, and smart reminders in one AI-powered space.

2. What should I look for in a Reclaim alternative?

A strong alternative to Reclaim should go beyond calendar automation. Look for tools that offer:

• Smart Task Extraction – Turn rants or notes into scheduled tasks automatically
• Priority-Aware Scheduling – Suggest best times based on urgency and context
• Natural Language Interface – No need to click around, just chat
• Integrated Workspace – Combines notes, tasks, emails, and calendar
• Reminders That Stick – Nudges you to follow through, not just plan

3. What is the best Reclaim alternative for ADHD?

If you’re neurodivergent or easily overwhelmed, you probably need more than time-blocking.

Saner.AI is designed with ADHD in mind:

• You can talk or type like you’re venting—Saner turns it into tasks with reminders
• It reduces context switching by combining all your info in one place
• You don’t need to set up complex rules or labels—it learns from your behavior

It’s peace-of-mind planning, not just productivity.

4. How does Saner.AI compare to Reclaim?

Saner.AI is a more holistic Reclaim alternative—ideal if you juggle many inputs and want AI to organize things for you, not with you.

5. Can Saner.AI schedule tasks like Reclaim?

Yes. But it goes a step further.

Instead of manually setting durations or priorities:

• Saner.AI understands your notes or messages
• Automatically suggests time slots for tasks
• Adapts as your workload changes

It feels less rigid, more natural—like an assistant who gets how you work.

6. What’s the best Reclaim alternative for founders or busy professionals?

Saner.AI is built for people who wear too many hats:

• Capture investor notes, meeting insights, and tasks in one place
• Get reminded of the things that matter—without managing the reminders
• Prioritize your day based on AI suggestions
• No learning curve or setup—just chat and go

It’s your second brain + calendar assistant, without the clutter.

7. Do I need to quit Google Calendar to try Saner.AI?

Not at all.

Saner.AI works alongside your Google Calendar, so you can:

• Sync tasks and events automatically
• Let Saner suggest when to do what
• Keep your current setup while trying something smarter

It’s a smooth transition for anyone exploring a Reclaim alternative.

8. What other Reclaim alternatives are worth trying?

Here’s a quick list:

• Saner.AI – AI planner that turns thoughts into actions. Great for ADHD and solo operators.
• Motion – Time-blocking + project management combo, but steeper learning curve
• Akiflow – Combines task + calendar, but no AI assistant
• SkedPal – Advanced rules-based scheduler for power users

Among these, Saner.AI stands out for being the most intuitive and AI-driven, especially for fast-paced or distracted minds.

9. Why switch from Reclaim to Saner.AI?

You might love Reclaim, but if you:

• Forget to follow through on tasks
• Get overwhelmed by too many tools
• Want one place for ideas, tasks, emails, and schedule
• Prefer chatting to clicking

…then Saner.AI may be the better fit.

It’s not just an AI scheduler—it’s an AI Assistant that helps you work smarter, calmer, and on time.

The most holistic Reclaim Alternative

Try Saner.AI for free